Managing Collaborators

This guide is for Brands

Collabkick helps you manage your creator relationships and create professional contracts with people you already work with. This guide shows you how to use the Collaborators feature to organize your contacts and streamline contract creation.

Overview

Collabkick is a contract tool, not a marketplace. You bring your existing relationships, and we provide the infrastructure to formalize and secure your collaborations.

Adding Collaborators

Collaborators are creators you already know or want to work with. Adding them makes it easy to create contracts quickly.

How to Add a Collaborator

1. Go to Collaborators in the navigation
2. Click Add Collaborator
3. Search for the creator by name, email, or social handle
4. Add an alias (optional): your internal nickname for them
5. Add notes (optional): anything you want to remember
6. Click Save

What You'll Need

To add a collaborator, you need:

• Their email address (if they're already on Collabkick), or
• Their creator ID (if you know it)

If They're Not on Collabkick Yet

You can still add them and send an invitation:

1. Add them as a collaborator
2. Click Send Invite on their profile
3. They'll receive an email to join the platform
4. Once they sign up, you can create contracts with them

Managing Your Collaborators

Viewing Collaborators

Your collaborators list shows:

• Alias: Your nickname for them
• Name/Email: Their account info
• Company: If they've added one
• Country: Their location
• Invited: When you last invited them (if applicable)

Editing Collaborators

You can update:

• Alias: Change how you identify them internally
• Notes: Add or update your notes

Starting a Contract

From any collaborator's profile:

1. Click Start contract with this collaborator
2. You'll be taken to the contract wizard with their info pre-filled
3. Complete the contract details
4. Send the proposal

Working with External Creators

Option 1: Share a Template Link

The easiest way to work with creators outside your network:

1. Create a contract template
2. Get the shareable link
3. Send it to the creator via email, DM, or any channel
4. They click the link and accept the terms
5. You review and approve

See Using Templates for details.

Option 2: Invite via Email

1. Add them as a collaborator with their email
2. Send an invitation through Collabkick
3. Wait for them to sign up
4. Create contracts once they're on the platform

Option 3: Direct Contract

If you have their creator ID:

1. Go to Create Contract
2. Enter their creator ID directly
3. Fill in the contract details
4. Send the proposal

Best Practices

Organizing Collaborators

Use aliases effectively:

• "Sarah - Fashion TikTok"
• "Mike - Tech Reviews"
• "Emma Q2 Campaign"

Add useful notes:

• Previous campaign results
• Preferred content types
• Communication preferences
• Rate ranges

Building Long-term Relationships

The best collaborations come from ongoing relationships:

• ✅ Work with great creators repeatedly
• ✅ Keep notes on what worked well
• ✅ Provide feedback and appreciation
• ✅ Use consistent contract terms via templates

Keeping Your List Clean

• Remove collaborators you no longer work with
• Update notes after each campaign
• Keep aliases consistent with your naming convention

Troubleshooting

"I can't find the creator I want to add"

• They may not be on Collabkick yet
• Add them with their email and send an invitation
• Or share a template link with them directly

"My invitation wasn't received"

• Check you entered the correct email
• Ask them to check their spam folder
• Try resending the invitation

"The creator hasn't responded to my contract"

• Follow up through your usual communication channels
• Check if they've seen the proposal (activity shown in contract detail)
• Consider adjusting your terms if needed

Quick Reference

Adding Collaborators Checklist

• Gather creator's email or Collabkick ID
• Add them via the Collaborators page
• Set a helpful alias
• Add notes about your relationship
• Send an invitation if they're not on the platform yet

Starting Collaborations

Related Guides

• Creating Your First Contract
• Using Templates
• Payments and Secure Deposits

Need help managing your collaborators? Visit our Contact page for assistance.